ODISHA TRAVELLING ALLOWANCE RULES

 

Rule 1

These rules may be called the Odisha Travelling Allowance Rules. Except where otherwise provided, they shall come into force with effect from the 1^st August 1938.

Rule 2

They apply to all Government Servants under the administration control of the Government of Odisha.

Rule 3

(a)    Nothing in these rules shall operate to deprive any person of any right or privilege to which he is entitled to by or under any law or by the terms of any contract or agreement subsisting between such person and the State Government.

(b)   Nothing in these rules shall operate to confer on any person any right or privilege in respect of any matter for which specific provision is made by the terms of any contract or agreement between himself and the State Government.

Rule 4

(a)    The State Government may delegate any powers under these rules to any subordinate Authority to such extent and subject to such conditions as it may determine provided that the Finance Department shall be consulted before any such delegation is made.

(b)   The Authority to which a power is delegated may exercise that power in respect of those Government servants only who are thereby placed under its administrative control for the purpose. Unless it is otherwise expressly provided in terms of delegation, no authority may exercise any power in its own favour.

(c)    No delegation made under this Rule shall operate to restrict the powers conferred on any Authority by other rules made under the Constitution of India.

Rule 5

    Where any power is reserved to the State Government under these rules, no order in exercise of that power shall be issued until the Finance Department has seen. It shall be open to that Department to prescribe by general or special order, cases in which its consent may be presumed to have given.

Rule 6

 Subject to the provisions of Rule 3 of these rules, the State Government reserves the power of interpreting these rules and changing them from time to time at their discretion.

Rule 7

Except as otherwise expressly provided in these rules, Government servants claim to travelling allowances will be regulated by the rules in force at the time in respect of which the allowances are earned.

Rule 8

Unless there is something repugnant in the subject or context , the terms defined in this section are used in the rules in the sense here explained.

 

 

 

Rule 9

Actual Travelling expenses means the actual cost of transporting a Government servant with his servants and personal luggage, including charges for ferry and other tolls and for carriage of camp equipment, if necessary. It does not include charge for hotels, travelers bungalows or refreshments or for the carriage of stores or conveyances or for presents to coachmen, or the like, or any allowance for such incidental losses or expenses as the breakage of crockery, wear and tear of furniture and the employment of additional servants.

Rule 10

Camp equipage means the apparatus for moving a camp.

Rule 11

 Camp equipment means tents and the requisites for pitching and furnishing them, or, where tents are not carried , such articles of camp furniture as it may be necessary in the interest of Public services for a Government servant to take with him on tour. It does not include a bicycle or any other conveyance.

Rule 12

Competent Authority in relation to the exercise of any power means the State Government or any Authority to which the power is delegated by or under these rules.

Rule 13

Day means a calendar day beginning and ending at midnight but an absence from head quarters which does not exceed twenty-four hours shall be reckoned for all purposes as one day at whatever hour the absence begins or ends.

Rule 14

The family of the Government Servants means

(a)    Wife or husband provided that not more than one wife shall be included and a female Government servant shall in no case charge travelling allowance for her husband unless he is wholly dependent on her , and

(b)   The following relatives of Government servant, if actually residing with and wholly dependent on him

(i)               Sons and step sons if they are legitimate and below 21 years of age.

(ii)              Daughters and step daughters if they are legitimate either unmarried or widowed.

(iii)            Parents, minor brothers and siters.

Rule 15

First Appointment includes the appointment of a person not at the time holding any post under Government even though he may have previously held such a post.

Rule 16

Heads of Department means the Government servants mentioned in Appendix 3 to the Orissa Service Code, Vol.I.

Rule 17

  Holiday means

(a)    A holiday prescribed or notified by or under Section 25 of the Negotiable Instruments Act, 1881 or notified by the Orissa High Court under Section , Act XII of 1887; and

(b)   In relation to any particular office, a day on which such office is ordered, by notification of Government in the Gazette, to be closed for, transaction of Government business without reservation or qualification.

Rule 18

‘Pay’ throughout these Rules includes ‘Special Pay’ as defined in F.R. 9 (25)/ Rule 40 of Orissa Service Code and excludes ‘Personal Pay’ except when granted to save an officer from loss of substantive pay in the circumstances as mentioned in F.R. 9 (23) (a) / Rule 37(a) of Orissa Service Code.

Rule 19

Public conveyance means a train, steamer or other conveyance which plies regularly, though not necessarily at fixed intervals, on a regular course for the conveyance of passengers .

Rule 20

The State Government means the State Government of Odisha.

Rule 21

The sphere of duty of a government servant means the local area within which his duties are ordinarily confined. In case of doubt, the competent Authority may prescribe the limits of a particular Government servants sphere of duty.

Rule 22

 Transfer means the movement of a Government servant from the headquarter station in which he is employed to another such station, either-

(a)    To take up the duties of a new post; or

(b)   In consequence of a change of his headquarters.

Rule 23

Travelling allowance means an allowance granted to a Government servant to cover the expenses that he incurs in travelling in the interests of Public service. It includes allowances granted for the maintenance of conveyances, horses and tents.

Rule 24

Except as otherwise expressly provided in these rules, a Government servant making a journey for any purpose is not entitled to recover from government the cost of transporting his family or his personal luggage, conveyances, tents or camp equipment’s.

Rule 25

The State Government may, by general or special orders, direct that the ordinary rate of any variety of TA shall be increased either in a definite ratio or in any other suitable manner for any or all Government servants travelling in any specified locality in which travelling is unusually expensive.

Rule 26

If the State Government declares that the pay of a particular Government servant or class of Government servants has been so fixed as to compensate him for the cost of all journeys, other that journey by rail or steamer within the Government servants sphere of duty, such a Government servant may draw no Travelling Allowance for such journeys. He may, however, draw the ordinary Travelling Allowance for journey by rail or steamer subject to any restrictions that the State Government may impose. When travelling on duty with proper sanction beyond his sphere of duty, he may draw TA calculated under the ordinary rules for the entire journey, including such part of it, as is within his sphere  of duty. 

Rule 27 (FDOM 16638/F dated 02.04.2011)

For the purpose of calculating the Travelling Allowance, the Government servants are divided into four grades as follows:

(a)    The first grade includes all Government servants drawing grade pay of Rs 5400/- and above and those in pay scale

 

Rule 28

The State Government may, for reasons which should be recorded, order that any Government servant or class of Government servants shall be included in a grade other than that prescribed in Rule 27.

Rule 29

A Government servant in transit from one post to another shall, if each of such posts would entitle him to rank in a different grade, rank in the lower of such grades.

Rule 30

A Government servant whose whole time is not retained for the public service or who is remunerated wholly or partly by fees ranks in such grades as the competent Authority may declare.

Rule 31

The following are the different kinds of travelling allowance which may be drawn in different circumstances under these rules.

(a)    Permanent Travelling Allowance

(b)   Conveyance Allowance

(c)    Mileage Allowance

(d)   Daily allowance

(e)    Actual travelling expenses

Rule 32

A Permanent Travelling allowance is a monthly allowance intended to cover the cost of all journeys performed within the sphere of duty of a Government servant.

      The State Government may grant such an allowance to any Government servant whose duties require him to travel extensively subject to a specified minimum period being spent on tour in each month, quarter or half-year, as the case may be. A Government servant to whom such an allowance is granted may not, unless it is otherwise expressly provided in these rules, draw any travelling allowance (other than Travelling Allowance for a journey on transfer) in place of or in addition to it. At the end of each month, quarter or half year, as the case may be, for which a minimum period of touring has been prescribed , every Government servant who draws Permanent T.A. must certify the number of days he was on tour during the period in question. If he has not toured for the prescribed number of days, his Permanent Travelling Allowance will be reduced for each day in deficit by an amount equal to a day’s Travelling Allowance, this being taken to mean the amount arrived at by dividing the T.A. for the specified period by the number of days on which the officer is required to be on tour. The allowance may not be drawn during leave or joining time.

Rule 33

When a Government servant holds either substantively or in an officiating capacity ,two or more posts to each of which a permanent T.A. is attached, he may be granted such Permanent T.A., not exceeding in order to cover the travelling expenses which he has to incur.

 

Rule 34

A monthly conveyance allowance may be granted by the State Government on such conditions as it thinks fit to impose, to any Government servant who is required to perform frequently at or within a short distance from his headquarters for journeys for which daily allowance is not admissible. (Refer -Appendix-6).

Rule 35

Except as otherwise provided in these aires  and unless the authority sanctioning otherwise directs, a conveyance allowance is drawn all the year round, is not forefeited during absence from headquarters, and may be drawn in addition to any other travelling allowance admissible under these rules, provided that a Government servant who is in receipt of a conveyance allowance specifically granted for the upkeep of a motor car or motor cycle shall not draw mileage or daily allowance for a journey by the motor car or motor cycle except in such conditions as the authority which sanctions the conveyance allowance may be prescribe.

Rule 36

A conveyance allowance may not be drawn during joining time. It may be drawn upto a maximum period of four months by a Government servant who takes leave on average or half average pay from one the post to which the allowance is attached or is transferred there from for not more than four months to another post, as well as, by the Government servant performing the duties of the post to which the allowance is attached, provided that the authority sanctioning the leave or transfer, as the case may be, certifies that the Government servant-

(1)   Is likely to return , on the expiry of his leave or temporary duty to the post to which the allowance is attached or to another post carrying a similar allowance, and

(2)   Continues to incur the whole or a considerable part of the expense to meet for which the allowance was granted.

Rule 37

 A mileage allowance is an allowance given to meet the cost of a particular journey and is calculated on the distance travelled.

Rule 38

(a)    For the purpose of calculating mileage allowance a journey between two places is held to have been performed by the shortest of two or more practicable routes or by the cheapest of such routes as may be equally short, provided that when there are alternative railway routes and the difference between them in point of time and cost is not great, mileage allowance should be calculated on the route actually used.

(b)   The shortest route is that by which the traveller can most speedily reach his destination by the ordinary modes of travelling. In case of doubt a competent authority may decide which shall be regarded as the shortest of two or more routes.

(c)    If a Government servant travels by a route which is not the shortest, but is cheaper than the shortest, his mileage allowance shall be calculated on the route actually used.

Rule 39

A competent authority may, for special reasons which should be recorded, permit mileage allowance to be calculated on a route other than the shortest or cheapest, if the journey is actually performed by such route.

Rule 40

The point in any station at which a journey is held to commence or end is the chief Public office or such other point as may be fixed for the purpose by a competent authority.

Rule 41

Mileage allowance is differently calculated, as shown in the following rules according as the journey could be, made by railway, by steamer, by road or by air.

Rule 42

Government servants are entitled to class of accommodation and mileage allowance according to the following scale .

Rule 43

The State Government may, for special reason which should be recorded, declare any particular Government servant or class of Government to be entitled to accommodation of a higher class than that prescribed for his grade in clause (b) , (c) or (d) of Rule 42.

Rule 44

Deleted

Rule 45

If a Government servant of the second or third grade travels by a railway on which accommodation of the class to which he is entitled by Rule 42 is provided on some trains which stop at the requisite stations but not on the particular train which he travels he may be allowed to draw the mileage allowance of the next higher class on production of a certificate signed by his controlling officer stating that it was necessary in the public interest that he should travel by that train. This concession does apply to all Government servant of the third grade whose pay less than Rs 100, if there be third class accommodation on the train.

        If such a Government servant travels in the first class accommodation on the train, his mileage allowance will be restricted to that calculated for second-class accommodation.

Rule 46

When through booking involves the payment, for part of journey , of rates for accommodation of class higher than that to which the Government servant concerned is entitled, he may draw mileage allowance based on the higher rated for that part of the journey.

Rule 47

Every Government servant of the first grade when claiming mileage allowance as for a journey by train shall furnish on his travelling allowance bill a certificate in the following form.

   “ Certified that I paid……………………….class fare on the journey(s) for which railway mileage has been charged in this bill”.

    If a Government servant travels in a lower class of accommodation he shall be entitled to the fare of the class of accommodation actually used plus the incidental charges (daily allowance) admissible for the journey of the class by which he is entitled to travel according to Rule 42.

Rule 47-A

(i)               When a Government servant travels at  a concessional rate the mileage allowances will be restricted to the actual cost of the railway ticket plus (in the case of Government servants of first three grades), incidental charges (Daily allowance)  for the class of accommodation to which he is entitled under Rule 42. In case where concessional fares are allowed for return journeys, the mileage allowance for the return journey will be limited to the actual cost of the return ticket plus ( in the case of Government servants of first three grade), incidental charges (Daily Allowance) for the class of accommodation to which he is ordinarily entitled each way. All claims for full mileage allowance for travel by railway must be supported by a certificate in one of the following forms according to the circumstances.

     “ certified that concessional rates were not obtained for any of the journeys covered by this bill” or

                       “ certified that the concessional rates obtainable for the journeys (date) could not be             availed for the following reasons”

(ii)              In the case of a journey performed by road between two places connected by rail, the mileage allowances should be limited to what would have been admissible had he travelled by rail. In cases where concessional rates are obtainable, the mileage allowance for such road journeys should be restricted to what would have been admissible according to sub-rule (i) of this rule, had the Government servant actually travelled by rail at concessional rates.

Rule 47-B

(a)    When a Government servant performs a journey by motor car or partly by rail and partly by motor car between two phases connected by railway, his travelling allowance for the journey should be regulated as in clause (i) or (ii) below, provided that the journey has been performed in the public interest:

(i)               When the journey is performed entirely by motor car, he may draw  mileage at the rate admissible to him for a journey by road subject to the limit of what could have been admissible; had he travelled by rail and been allowed to transport his car by rail provided that this limit will not apply to journeys which have to be necessarily performed by road in order to visit an intermediate station which is not within easy reach of the railway route.

(ii)              When the journey is performed partly by rail and partly by motor car, he may draw for that part of the journey which is performed by rail, the mileage allowance admissible to him and the actual cost of transporting his car by rail, and for the remaining part of the journey he will draw road mileage, but the travelling allowance for the whole journey shall not exceed what would have been admissible if the whole journey shall not exceed what would have been admissible if the whole journey had been performed  by rail and the motor car had been performed by rail and the motor car had been transport by rail throughout.

(b ) In case not covered by sub-rule(a), the travelling allowance for journeys performed by motor car or partly by rail and partly by motor car between two places connected by railway, should be limited to what would be admissible to the Government servant, had he travelled by rail.

Rule 48

Government servants are entitled to class of accommodation according to the following scale.

(a)    A Government servant of the first grade- Highest class

(b)   A Government servant of the second grade – if there be only two classes, on the steamer- the  higher class, if there be more than two classes-second class.

(c)    A Government servant of the third grade- if there be only two classes, on the steamer- the lower class; if there be three classes -second class; if there be four classes -Third Class.

Provided that  competent authority may direct that any Government servant whose pay does not exceed Rs /-is entitled, for journeys generally or for particular journeys, to accommodation in the lowest class only.

(d)   A Government servant of the fourth grade-Lowest Class.

Rule 49

      The mileage allowance admissible to a Government servant of the first , second or third grade is one and three fifths of the fare of the class in which  he is entitled to accommodation. The mileage allowance admissible to a Government servant of the fourth grade is a single fare of the lowest class.

       In cases where the steamer company has two rates of fare, one inclusive and one exclusive of diet, the word ‘fare’ in this rule means fare exclusive of diet.

Rule 50

  If suitable accommodation on a Government vessel is offered to a Government servant, he is entitled to travelling allowance under Rule 152 and not to mileage allowance. It is not open to him to refuse to accept such accommodation and to draw mileage allowance.

Rule 51

Rules 48 to 50 apply to Government servants, who cross a river or an arm of the sea by steamer in the course of journeys, unless such crossing occurs during a railway journey and the charge for it is included in the railway fare, in which case it is treated as part of the railway journey. 

Rule 52

 For the purpose of these rules, travelling by road includes travelling by sea or river in steam-lunch or in any vessel other than a steamer and travelling by canal.

Rule 53

(a)    For journeys by road, mileage allowance is calculated at the following rates for each Kms. travelled.

(b)   Deleted

Rule 54

The State Government may, for special reasons to be recorded, allow to a particular Government servant or class of Government servants, mileage allowance at a higher rate than is prescribed for his grade in Rule 53. (refer Apendix 7)

Rule 55

In calculating mileage allowance for journeys by road fraction of a mile should be omitted from the total of a bill for anyone journey but not from the various items which make up the bill.

Rule 56

For purpose of the rules in this sub-section, travelling by air means journey performed in the machines of the Public Air Transport companies regularly plying for hire. It does not include journeys performed by private aeroplanes or air taxis.

Rule 57-A

Travel by air is permissible on tour with prior approval of the competent authority provided that the State Government may grant general permission to any Government servant or class of Government servants to travel by air as a matter of routine in connection with a specified journey or journeys.

 

Rule 57-B

A Government servant authorised to travel by air on tour is entitled to actual air fare (including fuel surcharge, etc. if any) for the journey and in addition, draw daily allowance for the entire absence from headquarters starting with departure from headquarters and ending with the arrival at the headquarters.

Rule 57-C

A Government servant who is not authorised by competent authority to travel by air but who performs a journey by rail on tour can draw only the travelling allowance to which he would have been entitled if he had travelled by rail, road or steamer.

Rule 58

If available, return tickets at reduced rates should always be purchased when an officer expects to perform the return journey by air within the period during which a return ticket is available. The mileage allowance for the forward and return journeys when such return tickets are available will be the actual cost of the return ticket plus one-sixth therof for a single journey between the two places.

Rule 59

(a)    A daily allowance is a uniform allowance for each day of absence, on duty, from headquarters , which is intended to cover the ordinary daily charges incurred by a Government servant in consequence of such absence.

(b)   A period of absence from headquarters begins when a Government servant actually leaves his headquarters, and end when he actually returns to the place in which his headquarters are situated, whether he halts there or not.

Rule 60

Except as otherwise expressly provided in these rules, a Government servant may not draw except a daily allowance on tour.

Rule 61

Daily Allowance may not be drawn for any day on which a Government servant does not reach a point more that eight kilometers form his headquarters or return to his headquarters from such a point.

Rule 62

Subject to the conditions laid down in Rules 63 and 64, daily allowance may be drawn during a half on tour or on a holiday occurring during a tour.

Rule 63

Daily Allowance may not be drawn for a continuous halt of more than ten days at anyone place; provided that a competent authority may grant general or individual exemptions from the operation of this rule, on such conditions as it thinks fit, if it is satisfied:

(a)    That the prolonged halt is necessary in the interests of the Public service , and

(b)   That it necessitates the maintenance of camp equipage or continues after the ten days to entail appreciable extra expense upon the halting Government servant.

                     Rule 64

(a)    After a continuous halt for ten days duration, the halting place shall be regarded as the Government servants temporary headquarters.

(b)   A halt is continuous unless terminated by an absence on duty at a distance from the halting place exceeding eight kilometers for a period including not less than three nights.

(c)    In calculating the duration of a halt, any day on which the Government servant travels to or halts at a point more than eight kilometers distance from the halting place shall be excluded. On such a day the Government servant may draw daily allowance or exchange it for mileage allowance, if admissible.

               Rule 65

               For Journey inside the State daily allowance is admissible on the following scale.

Refer Finance Department O.M. No. 16638/F dated 02.04.2011

             Rule 66

             The State Government may, for reasons, which should be recorded and, on such conditions, as it may think fit to impose, sanction for any Government servant or class of Government servants a daily allowance higher or lower than what is prescribed for his grade in Rule 65.

Rule 67

Except as otherwise expressly provided in these rules, no Government servant is entitled to be provided with means of conveyance by or at the expense of Government, or to draw as travelling allowance the actual cost or part of the actual cost of travelling.

Rule 68

When a Government servant of a grade lower than the first, is required by the order of a superior authority to travel by special means of conveyance, the cost of which exceeds the amount of travelling allowance admissible to him under the ordinary rules, he may draw, in lieu thereof, the actual cost of travelling. The bill for such expenses must be supported by a certificate signed by the superior authority and countersigned by the controlling officer, starting that the use of the special means of conveyance was absolutely necessary and specifying the circumstances which rendered it necessary.

Rule 69

The State government may by general or special order, permit any Government servant or class of Government servants to draw the actual cost of hiring a conveyance on journey for which no travelling allowance is admissible under these rules.

Rule 70

A Government servant travelling on duty within eight kilometers of his headquarters is entitled to recover the actual amounts which he may spend in payment of ferry and other tolls and fares for journeys by railway or other public conveyance.

Rule 71

On the following conditions and any other conditions which it may think fit to impose a competent authority may, by general or special order, permit any Government servant or class of Government servants to recover the actual cost of maintaining camp equipage during a halt at headquarters or within eight kilometers of headquarters or during the interval between the Government servants departure from or arrival at headquarters and that of his camp equipage.

(a)    The amount drawn, together with any amounts recovered under Rule 70, shall not exceed the daily allowance of his grade.

(b)   The period of the halt or interval for which it is granted shall not exceed ten days. An absence , on duty from the halting place for less than three nights shall not be treated as interrupting the halt or interval.

(c)    The Government servant must certify that he has maintained the whole or part of his camp equipage during the halt or interval, and the expenses of maintenance has not been less than the amount drawn. In the case of a non-gazetted or class IV Government servant the head of the office must certify that such maintenance was necessary.

           Rule 72

(a)    A Government servant is on tour when absent on duty from his headquarters either within or, with proper sanction beyond his sphere of duty, provided that no journey is reckoned as a journey on tour that does not touch a point more than eight kilometers from headquarters. In case or doubt, a competent authority may decide whether a particular absence is absence on duty, for the purpose of this rule.

(b)   A Government servant, authorised by a competent authority to proceed on duty, to any part of India may take with him such establishment and records as are absolutely necessary for the efficient discharge of his duties.

(c)    A controlling officer may allow any Government servant subordinate to him to proceed on duty to any part of the territories of the State Government or to a district adjourning the jurisdiction of the controlling officer. (Refer appendix-1 for delegation)

                                                                  FD O.M. No.125/F dated 02.01.2016

          Rule 73

           A competent authority may impose such restrictions , as it may think fit , upon the frequency and duration of journeys to be made on tour by any Government servant or class of Government servants and fix monetary limits for drawal of travelling allowance of such Government servant.

     Rule 74

  A Government servant in receipt of permanent travelling allowance shall not be entitled to draw any other travelling allowance for a journey performed on tour, except as follows: 

(1)   A Government servant of the fourth grade and any other class of Government servant to which this concession may be extended by a competent authority, may draw, in addition to permanent travelling allowance, single fare for a journey by rail.

(2)   A competent authority may, by general or special order , permit a Government servants whose sphere of duty extends beyond the limits of a single district to draw in addition to permanent travelling allowance, whenever his actual travelling expenses for a duly authorised journey exceed double the amount of his permanent travelling allowance for the period occupied in such journey, the difference between such double permanent travelling allowance and the mileage allowance calculated for the journey.

(3)   A Government servant who proceeds on tour beyond his sphere of duty may draw mileage allowance for the entire journey including such part of it as is performed within his sphere of duty, but shall not in such case, be entitled to draw the proportionate amount of permanent travelling allowance for the days on which he draws mileage allowance. This rule does not apply to a Government servant who travels beyond his sphere of duty in the course of a journey from one place to another within that sphere or to a Government servant who makes journey by road alone, a journey not exceeding thirty-two Kilometres.

                                                   (Refer Appendix-I for delegation)  

Rule 75

Except as otherwise expressly provided in these rules, a Government servant not in receipt of a permanent travelling allowance draws travelling allowance for journeys on tour in the shape of daily allowance.

 

Rule 76

The State Government may, by general or special order, and on such condition as it thinks fit to impose, permit any Government servant or classes of Government servants to draw mileage allowance instead of daily allowance for the whole period of any absence from headquarters, if it considers that the nature of the Government servant’s duty is such that daily allowance is not sufficient to cover his travelling expenses.

                           (Refer appendix-10)

 Rule 77

Subject to any conditions which a competent authority, may be general or special order, impose, a non-gazetted ministerial or Class IV Government servant may, for any day on which he travels by Public or hired conveyance under a certificate from the head of his office that he is required to do so, exchange daily allowance for mileage allowance.

Rule 78

(a)    Subject to the provisions of Rule 79 and to any other condition which the State Government may, by general of special order, impose, a Government servant may exchange daily allowance; for mileage allowance on any day on which-

(i)               He travels by railway or steamer or both; or

(ii)              He travels more than 32 kilometres by road

Provided that, if a continuous journey extends over more than one day the exchange must be made for all such days and not for a part only of them.

(b)   When a journey by road is combined with a journey  by railway or steamer under clause (a) (i) of this rule-

(i)               Mileage allowance may be drawn on account of such journey by road, but such mileage allowance is limited to the amount of daily allowance unless the journey by road exceeds 32 Kilometers; and

(ii)              Unless such journey by road be a journey to or from the Government servants headquarters, mileage allowance shall be calculated on the distance actually travelled, without regard to the points fixed by or under Rule 40.

(c)    A Government servant of the fourth grade is entitled to the following extra concessions.

(i)               For journey by railway he may draw daily allowance in addition to mileage allowance; and

(ii)              For a journey by steamer he may draw, in addition to mileage allowance, double the ordinary rate of daily allowance; provided that for any day on which this double allowance is drawn, no further daily allowance may be drawn on account of the combination with the steamer journey or a journey by road or railway or both.

          Rule 79

(i)               For a journey by private car or cycle which is not owned by the Government servant travelling-

(a)    If he has not to provide separate conveyance at his own expense for his servants or luggage, he shall not be entitled to exchange daily allowance for mileage allowance. If however, a part of the journey is made by other means of locomotion, he may at his option draw in lieu of daily allowance the mileage allowance admissible for that part;

(b)   If he has to provide separate conveyance at his own expense for his servant or luggage, he may draw mileage allowance at half the ordinary rate of mileage prescribed in Rule 53 of this rule and may draw in addition the ordinary mileage allowance admissible for any part of the journey made by other means of locomotion;

(c)    If, being a Government servant entitled to draw mileage at the first or the second grade rates, he travels unaccompanied by the owner of the car or cycle and pays to such owner the actual cost of propulsion, he may draw either the amount so paid together with the travelling allowance otherwise admissible this clause or ordinary mileage under Rule 53, whichever is less.

(ii)              For a journey by a hired car or cycle, a Government servant entitled to draw mileage at first or second grade rates may draw either travelling allowance under clause (i) (a) or (b) of this rule plus the hire or share of the hire actually paid, or ordinary mileage under Rule 53, whichever is less.

(iii)            A Government servant of the first or second grade shall be entitled to the reimbursement of actual expense in hiring conveyance at any place of halt outside the state, while on tour, subject to maximum of Rs 200/- per day. (Note: presently the  rate has been revised to Rs 400/- , refer Finance Deptt. O.M. No. 16638/F dated 02.04.2011)

(iv)            When a journey is performed by a Government servant between two places unconnected by railway of connected by a regular public motor service, he shall draw mileage for the journey at half the rates admissible for a journey by road but this restriction will not apply to a Government servant of the first or second grade unless he actually makes the journey by the Public motor service.

Rule 80

A competent authority may permit any Government servant who is compelled by a sudden emergency to leave his camp and travel rapidly on duty, to a place more than thirty two kilometres distance, to draw, for the period of his absence from camp, in addition to mileage allowance, the actual cost of maintaining his camp whether the camp be moved or not, provided that the amount of actual cost drawn shall not exceed the daily allowance of his grade.

Rule 81

(a)    When competent authority is satisfied that it is in the interest of public service that a particular Government servant on tour should send his horses, motor cycles, bicycles or camp equipment by railway or steamer ( or by country craft, where no steamer service exists expeditious) or that it is in the interest of Public service that he should send a bicycle by public motor service where such service exists, it may, by special order in each case, permit him to recover in addition to mileage allowance or daily allowance or both, the actual cost or part of the actual cost of transporting them.

(b)   A competent authority may, by general or special order, prescribe limitations on the weight of camp equipment and the number of conveyances and animals to be carried at Government expense, under clause (a) of this rule by a particular Government servant or class of Government servants.

              Rule 82

Relating to tent.

              Rule 83

                Sub Section(2)  Journey on transfer

              Travelling allowance may not be drawn under this sub section by a Government servant on transfer from one station to another, unless he is transferred for the Public convenience and is entitled to pay during the period occupied by the journey. A transfer at his own request or in consequence of misconduct should not be treated as transfer for the Public convenience unless the authority sanctioning the transfer, for special reasons which should be recorded, otherwise direct.

 Rule 84

 Except as otherwise expressly provided in this sub-section, a Government servant may draw mileage allowance for a journey on transfer, including transfer from military to civil employ.

Rule 85

Except as otherwise expressly provided in these rules or in any other Law for the time being in force , a Government servant of the first, second or third grade is entitled for a journey on transfer to draw travelling allowance as follows in addition to the mileage allowance admissible under Rule 84-

• (i) For journey by rail he may draw besides the actual fare paid for the Class of accommodation to which his grade entitles him, double the incidental charges as admissible under Rule 42 and for journey by steamer he may draw one-half extra fare of the class in which he is entitled under Rule 53 to accommodation:

(ii)He may draw one extra fare for each adult member of his family who accompanies him and for whom full fare is actually paid, and one-half fare for each child for whom such fare is actually paid;

(iii) He may draw actual cost of transporting by goods train, steamer, or other craft, personal effects up to the following maxima or such other lower maxima as a competent authority may prescribe for any special class of Government servants.

• For journey by road

(i) He may draw one extra mileage allowance at the rate to which he is entitled.

(ii) He may draw a second extra mileage allowance, if two members of accompany him, and a    third, if more than two members accompany him.

(iii)For the transportation of every ten kilograms of personal effects within the limits

prescribed in clause (a) (ii) of this rule, he may draw allowance at the rate of three

paise per kilometer [Revised vide Finance Department O.M. 6743/F dated 14.03.2024 Refer TA Section- https://www.formatpotter.in/p/travelling-allowance.html]. The claim should be supported by a certificate of the countersigning authority that he is satisfied that goods of the quantity claimed were actually transported by road and the amount claimed was actually incurred.

(c) When there are alternative routes between two stations, one by rail and one by road or both, a Government servant may travel and send his family or personal effect be whatever route he chooses but he should charge whatever amount is admissible at the rates in clause (a) or (b) above by the cheapest route. A certificate should be appended to the travelling allowance bill that the allowance is charged according to the cheapest route. If the cheaper route is by road but the allowance is claimed by rail, because at the time the journey was made, it was for any reason impossible by road, a certificate to this effect should also be furnished in the bill.

(d) Tents suppled by Government are transported at the expense of Government. Tents purchased and maintained by Government servant himself may be transported at the expense of Government; provided that they shall not exceed a scale to be prescribed in the behalf by the State Government as suitable to a particular Government servant or class of Government servants. If they exceed this scale, the excess may be treated as a part of personal effects.

Rule 86

For the purpose of Rule 85

       (a) A member of Government servant's family, who follows him within six months from the date of his transfer or precedes him by not more than one month may be treated as accompanying him. These time-limits may be extended by the State Government in individual cases attendant with special circumstances. If such member travels to the new station from a place other than the Government servant's old station, the travelling allowance admissible is that calculated on the journey actually made or on the journey from the old station to the new, whichever is less.

(b) Government servant who claims extra travelling allowance on the ground that members of his family accompanied him on transfer must support his claim by a statement showing the numbers and relationship of the said members and certificate that any children or step-children shown therein were then wholly dependent on him.

• A Government servant who claims the cost of transporting personal effects, a conveyance, or a horse must support his claim by a certificate stating that the actual expense incurred was not less than the sum claimed, and showing the details of the conveyance or horses transported. Necessary receipts should be obtained for the payments made to railway, steamer of transport companies and attached to the travelling allowance bills concerned.

 

Rule-87

 If the family of a Government servant in consequence of his transfer, travels to a station other than the new headquarters, travelling allowance for the journey of the family may be drawn, subject to the condition that it does not exceed the travelling allowance that would have been admissible if the family had proceeded to the new headquarters station.

Rule-88

A Government servant in superior service whose headquarters are changed while he is on tour, and who proceeds to his new headquarters without returning to his old, is entitled to-

• travelling allowance as on tour for his journey up to the headquarters, and
• all the further concessions admissible under Rule 85 (a) and (b) for a journey direct

from the old to the new headquarters.

RULE 89

A Government servant in superior service transferred for one post to another who, under the orders of a competent authority, is permitted to hand over charge of his old post or to take over charge of the new post at a place other than the headquarters is entitled to-

(1) travelling allowance as on tour from the place of handing over charge to the place

(2) travelling allowance as on tour from the old headquarters to the place of handing of taking over; over charge, or from the place of taking over charge to the new headquarters.

(3) all the extra concessions specified in clauses (a) and (b) of Rule 85 calculated as for a journey direct from the old to the new headquarters.

RULE 90

 A Government servant who makes a journey on transfer by steamer in Government vessel is not entitled for such journey to travelling allowance either under Rule 84 or under clause (a) of Rule 85. He is entitled to free transport of himself, his family, servants and their bona fide personal effects and of conveyances and horses subject to the limits prescribed in clause (a) (iv) of Rule 85 and he may in addition draw daily allowance.

RULE 91

Deleted.

RULE 92

A Government servant of the fourth grade on transfer is entitled to draw travelling

allowance at the following rates :-

• For a journey by rail or steamer : A single railway fare of the lowest class for self and for each adult member of his family, who accompanies him and for whom full fare is actually paid and one-half fare for each child for whom such fare is actually paid.
• For a journey by road: The actual bus fare in the lowest class of accommodation available for self and for each member of his family, who accompanies him at full or half rate, as the case may be. Between places not connected by Public bus service he will be entitled to a single mileage for himself and an additional mileage, if accompanied by his family.

(c ) The actual cost of transporting his personal effects by goods or passenger train, Steamer or Public bus up to a maximum limit of one thousand kilograms.

                            The general provisions in the Orissa Travelling Allowance Rules governing journey on transfer as applicable to first, second or third grade Government servants shall also apply in the case of the fourth grade Government servants.

RULE 93

A Government servant appointed to a, new post while on transit from one post to another is entitled to draw travelling allowance under this sub-section for so much of the journey on transfer as he has accomplished when he receives the fresh orders, and for the journey from the place at which he receives such orders to his new station.

Rule-94

A Government servant who takes leave of any kind, not exceeding four months, after he has given over charge of his old post and before he has taken charge of his new post is entitled whether the order of transfer is received before or after the commencement of his leave, to travelling allowance under this sub-section.

Rule 95

A Government servant who takes leave exceeding four months while in transit from one post to another may draw travelling allowance under Rule 85(a) (i) and (b) (i) and (ii) for so much of the journey to join the new post as he has accomplished before the order granting his leave is received, in addition to any allowance admissible under Rule 96.

Rule 96

When on return from leave exceeding four months a Government servant is posted to a station other that that at which he was posted when he went on leave, controlling officer may permit him to recover the travelling allowance admissible under Rule 85(a) (iii) and (iv) and (b) (iii) for a journey from his old to his new station.

Rule 97

 When a Government servant under the administration control of the State Government is transferred to the control of another Government which had made rules  prescribing amounts and conditions of travelling allowance, his travelling allowance for the journey to join his post under that Government and for the return journey will be governed by the rules of the Government regulating travelling allowance on transfer.

Rule-98

Except as otherwise provided in these rules, travelling allowance is not admissible to any person for journey to join his post on first appointment to Government service.

Rule-99

In exceptional circumstances, for reasons which should be recorded, a competent authority may, by general or special order, permit any person, whether appointed to a or to a permanent post, to draw travelling allowance for the journey to join his post on first appointment to Government service.

Rule-100

When a pensioner or a Government servant who has been thrown out of employer owing to reduction of establishment or the abolition of a post is reappointed to Governor service, the authority which sanctions his reappointment may permit him to draw T.A. for so much of his journey to join his new post as falls within India.

Rule-101

When a person is appointed, while resident in India, to a post in Government service which he cannot join except by sea, a competent authority may grant him a free passage by sea from one part of India to another such part.

Rule-102

When a person is appointed, while resident in Europe, to a post in Government service, a competent authority may permit him to draw travelling allowance for the journey to his post from any part in India at which, with the permission of that authority, he may disembark.

Rule-103

Travelling allowance under this sub-section shall be calculated as for a journey tour at the rates applicable to the Government servant after joining his post, but no allowance may be drawn for halts on the journey.

Rule-104

 A Government servant is entitled to draw travelling allowance for the journey to and from the place at which he appears for an examination of any of the following kinds:

• An obligatory departmental or language examination;
• An examination held, under any rules in force, in a tribal language
• In the case of military officer in civil employ, an examination for promotion in military rank.
• In the case of a civil assistant surgeon or sub-assistant surgeon, an examination designed to test his fitness to rise above an efficiency bar in a time-scale.

 

Provided that:  

• travelling allowance shall not be drawn under this rule more than twice for any particular examination or standard of examination; and
• a competent authority may disallow travelling allowance under this rule to any candidate who, in its opinion-
• has culpably neglected the duty of preparing himself for an obligatory

examination; or

• does not display a reasonable standard of proficiency in an examination which is not obligatory.

Rule-105

   A Government servant who obtains a reward for proficiency in an oriental language, or who for the first time obtains a degree of honour in any language in the second division is entitled to draw travelling allowance for journey to and from the place of examination.

Rule-106

 

A competent authority may permit a Government servant to draw travelling allowance for the journey to and from the place at which he appears for any examination other than those specified in Rules 104 and 105.

RULE 107

Travelling allowance under this sub-section shall be calculated as for a journey on tour, but no allowance may be drawn for halts on the journeys.

RULE 108

. Except as otherwise provided in these rules, a Government servant is not entitled, to any travelling allowance for a journey made during leave or while proceeding on or returning from leave.

 

RULE 109

. A competent authority may for special reasons, which should be recorded, permit from leave. any Government servant to draw, for journey of the kind specified in Rule 108, travelling allowance as for a journey on tour.

 

 

RULE 110

A military sub-assistant surgeon in civil employ, when proceeding on or returning from leave of not less than six months' duration, is entitled to the same concessions which he would receive in military employ.

 

RULE 112

Assistant Sub-Inspectors, Havildars and Constables of the ordinary and Armed Police, non-commissioned officers and men of the Orissa Military Police and head warders and warders of the Jail Department, are entitled to free transit by river and rail, to and from their homes.when proceeding.

• On leave on medical certificate at any time; or
• On any other kind of leave, other than leave on average pay taken by itself, for which leave salary may be drawn, provided that not less than three years must have elapsed since the concession was last enjoyed.

 

RULE 113

• expiry of his leave and the leave is thereby curtailed by not less than one month, he is entitled to draw mileage allowance for the journey from the place at which the order of recall reaches him or, if the journey involves travelling by sea, from the port at which he lands in India to the station to which he is posted on recall. If the period by which the leave is curtailed is less than a month, mileage allowance may be allowed at the discretion of the authority recalling him.

If the Government servant recalled to duty is entitled to travelling allowance under Rule 94, he may not draw mileage allowance under clause (a) of this rule unless he abandons his claim to the mileage allowance specified in Rules 84 and 85 (a) (i) and (b) (i).

 

 

 

RULE 114

If a non-gazetted Government servant, on compulsory recall from leave exceeding four months, is posted to a station other than that from which he went on leave he may, if his pay after transfer does not exceed Rs 400 and if his new station is distant more than 320 KMs from his old station, draw, in addition to the allowance admissible under Rule 96, travelling allowance for his family under Rule 85 for the journey to the new station either from the place at which the order of recall reaches him or from his old station, whichever is less.

RULE 115

A Government servant on joining time under Rule 198(d) of the Orissa Service Code or under Fundamental Rule 105 (d), as the case may be, may draw travelling allowance for the journey as for a journey on transfer.

 

 

RULE 116

Except as otherwise provided in these rules, no person is entitled to any travelling allowance for a journey made after retirement or dismissal from Government service or after the termination of such Service

 

RULE 117

A competent authority may, for special reasons which should be recorded, permit any Government servant to draw travelling allowance for a journey of the kind specified in Rule

116.

 

 

RULE 118

A military officer in civil employ who is a departmental or warrant officer is entitled on retirement after service which has earned a pension, to the same right as regards free passage as if he were retiring from military employ.

 

RULE 119

• A person temporarily employed in Government service who has received travelling allowance for the journey to join his post may, on the termination of his employment be allowed to draw travelling allowance for the journey to any place subject to the following conditions-
• such allowance shall not exceed the travelling allowance calculated for the journey to the place at which he was engaged.
• the claim to draw travelling allowance must be preferred within three months of the termination of his employment, and
• the authority under whom he is employed must be satisfied that he intends to make the journey or has actually performed the journey

 

• Travelling allowance for journey admissible under this rule and if allowed under Rule 117 shall be calculated as for a journey on tour but no daily allowance may be drawn.

 

 

 

 

 

RULE 120

 

• In cases of journey after retirement from Government service a Government servant and the members of his family shall be entitled to draw travelling allowance for the journey from the last station of duty of the Government servant to his home town and the cost of transportation of personal effects between those places on the following scale :-
• For journey by rail-
• Actual fares for the class of accommodation to which the Government servant was entitled on the date when he was last on duty in respect of self and members of his family as defined in Rule 14 of this rule without any allowance for incidental expenses.
• Actual cost of transportation of personal effects subject to the scale, admissible under Rule 85 (a) (iii) or Rule 92 (c) of these rules, as the case may be.
• For journey on road-
• One mileage allowance for self as admissible under Rule 53 applicable to him on the date when he was last on due.
• One extra mileage allowance if two members of his family accompany him and second extra if more than two members accompany him, under Rule 53. Of these rules, mileage allowance being calculated at the rate applicable to his grade on the date when he was last on duty.
• Actual cost of transportation of personal effects subject to the scale admissible under Rule 85 (b) (iii) or Rule 92 (c), as the case may be, on the date when he was last in service.

             (c)  For journeys partly by one mode of travel and partly another - As admissible under clauses (a) and (b) above, in so far as these are respectively applicable.

       (d) For journeys partly by one mode of travel and partly another - As admissible under clauses (a) and (b) above, in so far as these are respectively applicable.

 (2) The grant of concession will be further subject to the following conditions:

                              (i) Where a Government servant wishes to settle down at a place other than his home town as recorded in his service book, he may be permitted to avail of the concession upto the latter place, but the amount reimbursible to him would be the amount reimbursible had the latter place been the home town whichever is less.

      (ii) The concession may be availed by a Government servant who is eligible to it at any time during his leave preparatory to retirement, or during refused leave or within 6 months of the date of his retirement.

     (iii) The concession will be admissible, to permanent Government servants who retire on retiring pension or on superannuation, invalid or compensation pension. It shall not be admissible to Government servants who quit service by resignation or who may be dismissed or removed from service.

(iv) Where an officer is re-employed under State Government while he is on leave preparatory to retirement or within six months of the date of his retirement, the concession admissible under these rules, may be allowed to be availed of by him within six months of the expiry of the period of his re-employment.

3) The Travelling Allowance claims admissible under these rules will be drawn on Travelling Allowance Bill Forms like transfer travelling allowance claims. The claims of officers, who were their own Controlling Officers before retirement will, however, be countersigned by the next superior administrative authority. The claim of an officer who before retirement was employed as the Secretary to the Government may be countersigned by his successor-in-office. The certificates required to be furnished by the officer in respect of transfer travelling allowance claims will also be required to be furnished in respect of claims for travelling allowance under these rules.

(4) Before reimbursing the travelling allowance admissible under these rules the countersigning authorities should satisfy themselves, as far as possible, that the claimant and members of his family actually performed the journey to the home town or to the other place to which he might have proceeded to settle there, e.g., by requiring the production of original railway vouchers relating to transportation of personal effects, conveyance, etc.

(5) For the purpose of this rule, a member of the retiring Government servant's family shall be deemed to have accompanied the said Government servant if he has performed the journey any day within a period of one month before or six months after the date on which the Government servant has actually performed the journey. The claim of travelling allowance in respect of the family members will not be payable until the retiring Government servant actually moves himself.

(6) Travelling allowance of Government servants as admissible under this rule ought not to be given more than once. It shall be the duty of the Head of Office to certify on such Travelling Allowance Bills that the claim was not drawn previously.

(7) Advance travelling allowance shall not be payable to the retiring Governing servants to avail of these concessions.

(8) Payment of travelling allowance claims under these rules may be made by the Treasury Officer in relaxation of Rule 22 of the Orissa Treasury Code Vol. I, i.e., he may make the payment of such claims even after the issue of a last pay certificate and without asking the retired officer to surrender the last pay certificate which would be required for the purpose of the finalisation of his pension.

(9) The general condition prescribed in Rule 38 of the Orissa Travelling Allowance Rules will be applicable for the regulation of mileage allowances of a retiring Government servant for journeys from the last station of duty to his home town.