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Key Points on Property Transactions & Declaration – For Odisha Government Employees

HRMS Property Statement-Guide

HRMS Property Statement-Guide
for Odisha Government Employees

Key Points on Property Transactions & Declaration – For Odisha Government Employees

I heard that we need NOT to enter property that are purchased within 2 months' basic pay... Is that true?

No, that's a common misconception! The 2 months' basic pay limit applies ONLY to immediate reporting of movable property transactions. But in the annual property return, you must declare ALL assets (movable + immovable) – no value-based exemption!

                    Remember: All property transactions must be properly declared regardless of value in your annual property return!
                

Common Questions and Answeres

Do I need permission to buy or sell any immovable property?

Yes! Except for leasing a house for your own residence, you need previous knowledge/permission of the prescribed authority (usually your immediate superior) for any immovable property transaction (buy, sell, gift, mortgage, etc.) – even if in your family member's name.

Previous sanction is mandatory if: (a) bought from someone you had official dealings with, or (b) property is outside India.

What about movable property (like vehicle, jewellery, electronics)?

You must immediately report to the prescribed authority if the value exceeds two months' basic pay (or the limit set by Government from time to time).

Small value items (below the limit) don't need immediate reporting, but they still go into your annual return.

What is the annual property return? Is it compulsory?

Yes, compulsory for all (Group A to D). Every year, declare ALL movable and immovable assets held by you, your spouse, children, and dependents as on 1st January.

Submit ONLINE via HRMS Portal by 31st January. Female officers must mention if assets were acquired from own or husband's sources.

Is the property return public?

Yes! The return is placed in the public domain for anyone to access. A copy is also sent to the Lokayukta.

What happens if I don't file or file wrong information?

• Late or non-filing → Disciplinary action
• Incomplete/misleading/false declaration → Major penalty proceedings
• Up-to-date filing is mandatory for promotion

I'm a new appointee. When do I file?

Submit your first property return within 3 months of joining (as on date of appointment). Then file annually like everyone else.

What is the meaning of Extent of Interest appearing in land /houses details ?

Extent of Interest in land details (especially in government employees' Annual Property Returns/IPR forms) means the share or percentage of ownership that the person actually holds in the property. It shows how much of the property belongs to you — not always 100%.
Examples:
Full ownership: You buy a plot solely in your name → Extent of Interest: 100% or Full.
Jointly bought with your brother (equal share): → Extent of Interest: 50%.
Ancestral agricultural land inherited equally by two brothers (no partition yet): If you are one brother and a govt servant → Extent of Interest: 50% or 1/2 undivided share.
Property in father's name, but you have 1/4th share as coparcener (four brothers): → Extent of Interest: 25% or 1/4 undivided share.

In short, you only declare your own share, even if the property is jointly held with family members.

What should i will enter in the pay scale field ?

For pay scale, you have to filled the first cell-last cell value of the pay level you are presently drawing. For example, you are presently holding the post of R.I. and drawing pay in the Level-9. In this case your pay scale will be 35,400-1,12,400 i.e the first cell of Level-9 to the last cell of Level-9

What if I forget to fill it up within the timeline? Is there any process for offline submission?

No, there is no provision for offline submission. You have to submit the property statement online through HRMS only in the month of January every year.

What is the benefit of copying property statement from previous year and then creating for the current year submission?

The main benefit of copying the property statement from the previous year while submitting the current year's Annual Immovable Property Return (IPR) is that it saves a lot of time and effort by avoiding re-typing all your existing properties. How it helps: When you choose the "Copy" option (then select the previous year), the system automatically populates the current year's form with all the properties you declared in the previous year's return.You can then easily:
Delete any property that you have sold, gifted, or transferred during the year.
Add any new property that you have acquired (purchased, inherited, gifted, etc.) during the year.
Make minor updates if needed (e.g., change in share, value, or remarks).
This way, you don't have to manually re-enter details of all your old/existing properties every year, which can be many in number (especially ancestral/joint family properties).In short, it pre-fills your ongoing properties, so you only need to update the changes that happened in the current year — making the submission quicker, less tedious, and less prone to typing errors.

What should i fill in the manner of acquision field ?

In the Manner of Acquisition column of the Annual Property Statement in Odisha HRMS portal (for immovable/movable properties), you need to clearly and briefly describe how you acquired the property.Standard ways to fill it:
Inheritance: Write "Inheritance" or "By Inheritance" or "Inherited from father/mother" (mention relation if needed for clarity).
Example: Agricultural land from parents → "Inheritance".

Gift: Write "Gift" or "By Gift" or "Gift from father/relative".
Example: House plot gifted by parents → "Gift from father".

Loan: Write "Purchase with Bank Loan" or "Purchased financed by House Building Loan from Bank/Government" or **"Purchase through loan".
Example: Flat bought with home loan → "Purchase with loan from SBI" (or simply "Purchase on loan").

Other common entries: Pure purchase with own savings → "Purchase" or "By Purchase".
If combined (e.g., partial loan + savings) → "Purchase partly by loan".

I'm a Group-D employee and can't use HRMS. What to do?

Give your property statement to the officer in charge of your establishment. They will upload it for you.

Need help with submission? Click here for step-by-step HRMS submission guide