Common HRMS PAR Problems Odisha 2026 | Solutions for Reporting, NRC & Errors
Common Problems Faced by Employees in Odisha HRMS PAR & Their Solutions (2026)
Many hardworking Odisha government officers receive average grading in their PAR not because of poor performance, but due to small but critical mistakes while filling the self-appraisal section.
Top 10 Common Problems & Practical Solutions
1. Not Knowing the Exact Period of Authority (When Multiple Reporting/Reviewing/Accepting Authorities Exist)
Problem: Many officers get confused when they worked under more than one Reporting Officer, Reviewing Officer, or Accepting Authority during the appraisal year.
- Always maintain a record of the exact period you worked under each authority during the year.
- Note down dates clearly (From – To) for every change in authority.
- If you haven't maintained records, immediately contact your Establishment Section and get the details.
- Approach the Establishment Section well in advance to avoid last-minute rush.
Pro Tip: Keep a small notebook or Excel sheet with columns: Officer Name → Designation → Period (From–To).
2. Confusion Regarding "No Remarks Certificate" (NRC)
Problem: Many employees are confused about how and who initiates the No Remarks Certificate (NRC) when they have worked for less than 4 months under a Reporting, Reviewing, or Accepting Authority.
- Generally, the **appraisee (you)** has to initiate the No Remarks Certificate (NRC) online through the HRMS PAR portal itself.
- You do not need to submit a separate physical application. The process is done directly in the online PAR system.
- If you have worked for less than 4 months under any authority in the PAR chain, you should initiate the NRC request in the portal.
- Very Important: Even if NRC is being issued, you (the appraisee) must upload all relevant supporting documents (joining/relieving orders, attendance records, leave certificates, etc.) in the PAR portal — especially in the achievement or supporting document section.
- NRC is also recorded in cases of suspension, long leave (4 months or more), long-term training, retirement, death, invalidation, or deputation to foreign service/international organizations/NGOs.
Pro Tip: Do not wait for the authority to initiate NRC. As an appraisee, you should proactively initiate it through the HRMS PAR portal and upload all supporting documents immediately to avoid delays in your PAR processing.
3. Not Finding the Relevant Reporting / Reviewing / Accepting Authority in the search List
Problem: Sometimes employees do not find the name of their correct Reporting Officer, Reviewing Officer, or Accepting Authority in the search list while filling the PAR in the HRMS portal.
- Immediately raise a support ticket through the HRMS portal itself.
- If the last date of PAR submission is very close, do not rely only on the ticket — directly contact the concerned HRMS team / technical support person of your department/ office.
- Provide proper details like your employee ID, designation, name of the officer who should be added, and supporting documents (if required).
- Always keep a screenshot of the error or missing name for quick reference.
Pro Tip: Do not wait till the last 2–3 days. Raise the issue as soon as you notice the authority name is missing. Early action helps avoid unnecessary tension and delay in PAR submission.
4. Submitting PAR to Wrong Reporting Officer or Submitting Incomplete PAR
Problem: Sometimes employees mistakenly submit their PAR to the wrong Reporting Officer or submit it without completing all sections properly. Similarly, they may also select the wrong period for Reviewing or Accepting Authority.
- Immediately and **politely** approach the wrong Reporting Officer to whom you submitted the PAR and request her/him to return it back to you.
- Explain the situation clearly and humbly. Most officers understand and return the PAR if requested politely.
- Once the PAR is returned, you can correct the mistake — either update your content or submit it to the correct Reporting Authority.
- The same procedure applies if you have selected the wrong period for Reviewing Authority or Accepting Authority.
- Act quickly — the sooner you request the return, the higher the chances of getting it back before further processing starts.
Pro Tip: Always double-check the name of the Reporting/ Reviewing / Accepting authority and the period of authority before clicking the "Send" button. Once submitted, no editing can be done.
5. Confusion When There Are Only Two Officers Instead of Three (Reporting / Reviewing / Accepting)
Problem: Sometimes there are only two officers in the hierarchy, but the HRMS PAR portal requires filling three fields — Reporting Authority, Reviewing Authority, and Accepting Authority. This creates confusion for employees.
- In such cases, you can assign the **same officer** in more than one role to complete all three fields.
- Common practice is to keep the same officer as both Reporting and Reviewing Authority, or as both Reviewing and Accepting Authority.
- It is mandatory to fill all three fields. None of the fields (Reporting, Reviewing, or Accepting Authority) can be left blank in the HRMS PAR portal.
- Choose the arrangement that best matches the actual hierarchy and workflow in your department.
Pro Tip: If you are unsure which officer to repeat, consult your Establishment Section or senior colleague before submitting.
5. Writing Vague or Generic Statements
Problem: Writing statements like "I performed my duties sincerely" which carry no value.
Bad: "I handled files properly."
Good: "Processed 312 revenue files with 100% accuracy and cleared 48 pending cases on time."
6. Writing Vague or Generic Statements
Problem: Writing statements like "I performed my duties sincerely" which carry no value.
Bad: "I handled files properly."
Good: "Processed 312 revenue files with 100% accuracy and cleared 48 pending cases on time."
7. Copying Previous Year's PAR or Colleague's Content
Problem: Simply copying last year's self-appraisal or taking content from colleagues.
• Write fresh content every year based on current year's achievements
• Highlight new initiatives and improvements made
• Never copy — it is easily noticeable by Reporting Officers
Bonus Tips
- Always align your self-appraisal with your assigned KRAs
- Use numbers and percentages wherever possible
- End with positive future goals and willingness to take more responsibility
Last Updated: March 2026
Frequently Asked Questions (HRMS PAR Problems Odisha)
How to handle multiple reporting authorities?
Maintain proper records and mention exact period.
Who initiates NRC?
Employee must initiate NRC in HRMS portal.
What if reporting officer is missing?
Raise support ticket immediately.
How to correct wrong submission?
Request officer to return PAR.
What if only two officers exist?
Use same officer in multiple roles.