How to Book Rabindra Mandap Bhubaneswar – Online Process 2026 | eDistrict Portal
How to Book Rabindra Mandap in Bhubaneswar – Online Booking, Fees & Cancellation Guide
| Service Name | Rabindra Mandap Booking |
| Department | Odia Language, Literature & Culture Department |
| Portal | eDistrict Odisha (edistrict.odisha.gov.in) |
| Booking Fee (Approx.) | ₹25,000 – ₹35,000 (varies by duration & time slot) |
| Cancellation Deduction | Approx. ₹1,350 (processing charges) |
| Refund Timeline | 8 to 10 Working Days |
| Contact Helpline | 9438142898 / 0674-2517677 |
| Location | Near Odisha Assembly, Bhubaneswar |
Portal
Registration
Booking
Cancellation
About Rabindra Mandap
Rabindra Mandap, named after the legendary poet Rabindranath Tagore, is the nerve centre of cultural activities in Bhubaneswar. Located in the heart of the city near the Odisha Assembly, this prestigious auditorium has hosted the biggest names in national dance and music for over five decades. The venue is managed by the Odia Language, Literature & Culture Department, Government of Odisha.
Capacity: The auditorium can accommodate approximately 1,000 to 1,500 attendees, making it ideal for cultural events, conferences, weddings, and large gatherings.
Booking Fee & Security Deposit
The booking fee for Rabindra Mandap varies based on the duration and time slot selected. Here's what you need to know:
- Full Day Booking: Typically ranges from ₹25,000 to ₹35,000 depending on the day of the week and season.
- Half Day Booking: Lower rates apply for morning or evening slots only.
- Security Deposit: A refundable security deposit may be charged to cover any damages or violations of venue rules.
- Payment: Full payment is required at the time of booking confirmation through online modes.
Step-by-Step Booking Process
Follow these steps to successfully book Rabindra Mandap online:
Step 1: Register on eDistrict Portal
Visit the Portal
Open https://edistrict.odisha.gov.in in your web browser.
Choose Registration Option
There are two options: select the respective service or click the "Register Yourself" icon at the bottom of the page. In both cases, a pop-up menu will appear.
Enter Details & Validate
Enter all required information and validate it. You must have a valid email ID and mobile number for registration.
OTP Verification
The system will send an email OTP and mobile OTP to your registered email ID and mobile number.
Complete Registration
Enter both OTPs and submit. Upon successful verification, your login account is created.
Step 2: Book Rabindra Mandap
Click on Mandap Service
After registration, click on the Mandap service you want to apply for. A new window will open.
Login to Portal
Enter your login credentials (registered email ID or mobile number). After successful login, the application form will appear.
Fill Application Form
Fill all required details in the application form accurately, including event type and expected attendance.
Select Date & Time Slot
Select the From Date, then To Date, and the time slot for reservation. Click on "Check Availability". A pop-up screen will appear showing whether the date is available or not.
Verify Amount
In the amount calculation section, verify the amount against each head and the total amount to be paid. Once confirmed, click "Next" to proceed to the verify data page.
Make Payment
After verifying all data, click "Make Payment". The application will be redirected for online payment.
Confirmation & Acknowledgement
After successful payment, a confirmation / acknowledgement slip will be generated on booking of Mandap with specified dates. Keep it for all future reference. A confirmation message and email will be received after successful booking.
Step 3: Cancel Booking (If Required)
Login to System
Login to the eDistrict portal with your credentials.
Track Application
Click on "View Status of Application" then "Track Application Status". Enter the application reference number or select the date on which you applied for reservation. Click "Get Data" to view your application status.
Initiate Cancellation
Click on "Waiting for Applicant Response" to cancel the reservation.
Review Refund Details
A pop-up screen will appear showing the amount deposited at the time of reservation and the amount to be refunded after cancellation.
Confirm Cancellation
Once sure, click "Submit". A Refund Slip will be generated. Keep it for future reference.
Refund Processing
The amount will be refunded to your account in 8 to 10 working days.
Cancellation & Refund Policy
If you need to cancel your booking, here's what to expect:
- Cancellation Deduction: A processing fee of approximately ₹1,350 is deducted from the total amount paid.
- Refund Amount: The remaining balance (total paid minus deduction) is refunded to you.
- Refund Timeline: The refund is processed within 8 to 10 working days from the date of cancellation.
- Mode of Refund: The amount will be credited back to the same account or payment method used at the time of booking.
Sample Cancellation & Refund Details
Booking No.: RESRM/2020/00325
Booking Cancelled By: Applicant
Booking Date: 31/07/2020 | Cancellation Date: 31/07/2020
Booking (From) Date: 29/10/2020 | Booking (To) Date: 29/10/2020
Applicant Name: S K DAS
Premises Reservation: Yes
Amount Paid at the time of Booking: ₹28,500
Deductions (₹): ₹1,350
Refund Amount (₹): ₹27,150
This is a system generated acknowledgement and does not require any signature. Applicant can take the print out in 'Citizen Section' on https://www.serviceonline.gov.in.
Required Documents for Booking
At the time of booking, you will need the following information and documents:
- Valid ID Proof – Aadhaar, Voter ID, Passport, or Driving License
- Address Proof – Electricity bill, Ration card, or Bank passbook
- Contact Details – Active mobile number and email ID
- Event Details – Purpose of booking, event type, expected number of attendees
- Organisation Details – If booking as an organisation, provide registration proof
Terms & Conditions for Booking
- Advance Payment: Full payment must be made at least 48 hours before the event date.
- Timing: The venue must be vacated by the designated end time. Overstay may attract additional charges.
- Damage: Any damage to the premises or equipment will be borne by the booking party and deducted from the security deposit.
- Prohibited Items: Alcohol, tobacco, and other prohibited substances are strictly not allowed.
- Catering: Outside catering is permitted, but the venue must be cleaned after the event.
- Government Norms: All bookings are subject to government guidelines and COVID-19 protocols, if applicable.
Common Reasons for Booking Rejection / Cancellation
- Incomplete Application: Missing information or documents in the online form.
- Unverified Identity: ID proof not matching the applicant's details.
- Duplicate Booking: Attempting to book the same date and time slot twice.
- Payment Failure: Payment not completed or declined by the bank.
- Non-compliance: Violation of terms and conditions during the verification process.
Tip: Double-check all details, ensure documents are clear, and complete payment immediately to avoid rejection.
Important Points to Remember
- One-Time Registration: Register once on the eDistrict portal to access all services. Keep your login credentials safe.
- Valid Email & Mobile: Ensure you have an active email ID and mobile number for OTP verification and booking confirmation.
- Check Availability: Always check the availability of your desired date and time slot before proceeding with payment.
- Payment: The application will be redirected for online payment. Ensure you have a valid payment method.
- Acknowledgement Slip: Download and save the acknowledgement slip for future reference. It contains the booking reference number.
- Cancellation: Cancellation can be done online through the portal. Refund will be processed in 8-10 working days.
- Contact: For queries, call 9438142898 or 0674-2517677.
Frequently Asked Questions
Helpline & Contact Information
For any queries related to Rabindra Mandap booking through eDistrict portal, reach out to the following:
Related Guides You May Need
If you are new to the eDistrict portal, these guides might help you:
- How to Register on Odisha eDistrict Portal
- How to Login to Odisha eDistrict Portal
- How to Track Application Status on eDistrict
These guides will help you navigate the portal smoothly for any service, including Rabindra Mandap booking.
Download the Official SOP or share this guide:
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