PAR Guidelines for Group 'B' Officers of Odisha Government | GA & PG Dept Memo No.1200 Dated 26.04.2006
PAR Guidelines for Group 'B' Officers of Odisha Government
Department: General Administration & Public Grievance Department, Government of Odisha
Memo No: 1200 | Date: 26.04.2006
Published: 26 April 2006 Applicable to: All Group 'B' officers of Odisha State Government
The GA & PG Department introduced major reforms in performance appraisal by replacing the old Confidential Character Rolls (CCRs) system with a new **Performance Appraisal Report (PAR)** for Group 'B' officers.
The reform addresses long formats, pendencies, adverse remark communication issues, and delays in promotions, aiming to improve administrative efficiency and accurate measurement of civil servant performance.
Key Guidelines Summary
- Nomenclature Change: From Confidential Character Roll (CCR) to **Performance Appraisal Report (PAR)** – remains a confidential document.
- Custody of PARs: Maintained by concerned Administrative Department / Head of Department (appointing authority). Original not to be removed except for OPSC/UPSC/Courts. Attested photocopies used for promotion/selection and returned promptly.
- Report Period: Recorded for each financial year (or part thereof) in prescribed forms (Annexure-A). Separate form for each year. Minimum assessment period: **4 months** (leave/training <30 days ignored).
- Level of Assessment: Three levels (excluding self-appraisal) – Reporting Authority, Reviewing Authority, Accepting Authority (as per Schedule of Instructions).
- Initiation & Transmission:
- Appraisee initiates (self-appraisal Part I & II) within 1 month of year-end or change of Reporting Authority.
- Defaults handled by PAR branch with remarks on margin (“Appraisee/Reporting Authority did not submit on time”).
- Transmission timeline detailed (see table below).
Transmission Timeline for PAR Recording
| Sl. No. | Type of Case | By Appraisee (Part I & II) | By Reporting Authority (Part III) | By Reviewing Authority (Part IV) | By Accepting Authority (Part V) |
|---|---|---|---|---|---|
| 1 | PAR at end of financial year | 30th April | 30th June | 31st July | 31st August |
| 2 | Transfer of appraisee or Reporting Authority | Within 30 days of relinquishment of charge | Within 60 days of receipt from appraisee | Within 30 days of receipt from Reporting Authority | Within 30 days of receipt from Reviewing Authority |
| 3 | Retirement of appraisee | During last month before retirement | — | — | — |
| 4 | Retirement of Reporting Authority | During last month before retirement | Within 30 days of retirement | — | — |
| 5 | Demitting office by Reporting Authority | During last month before demitting | Within 30 days of demitting | — | — |
| 6 | Default by appraisee | — | Within 30 days of receipt from PAR branch | — | — |
| 7 | Default by Reporting Authority | — | — | Within 30 days of receipt from PAR branch | — |
| 8 | Default by Reviewing Authority | — | — | — | Within 15 days of receipt from PAR branch |
Other Important Points
- Grading: Outstanding, Very Good, Good, Average, Below Average (outstanding only for exceptional performance).
- Integrity: Must be certified; “Not Certified” if doubtful with justification. Adverse remarks possible from higher authorities.
- No Remarks Certificate (NRC): Issued in cases of suspension, long leave, retirement, etc.
- Representation against Adverse Remarks: Submit within 45 days (max 6 months); disposal by Secretary/Chief Secretary/Chief Minister as competent authority.
- Preservation: 1 year from retirement/death/dismissal (longer if case pending).
- Rescinded: Memo No.3076-Pro dated 19.05.2004 rescinded.
Important for Group 'B' Officers & Authorities:
- PAR is now the standard confidential appraisal system.
- Strict timelines for initiation & transmission – defaults lead to marginal remarks.
- Adverse remarks communicated; representation disposal within 6 months.
- Used for promotion/selection – accurate & timely recording critical.
📄 Official Memo (PDF): View / Download
WhatsApp Telegram Facebook PDFFrequently Asked Questions (FAQ)
1. What replaced the Confidential Character Rolls (CCRs) for Group 'B' officers?
The CCR system was replaced with **Performance Appraisal Report (PAR)** – a confidential document (Memo No.1200 dated 26.04.2006).
2. What is the minimum period for recording remarks in PAR?
Minimum **4 months** in a financial year (leave/training <30 days ignored).
3. How many levels of assessment are there in PAR?
Three levels (excluding self-appraisal): Reporting Authority → Reviewing Authority → Accepting Authority.
4. What is the timeline for PAR at the end of financial year?
Appraisee: 30th April | Reporting: 30th June | Reviewing: 31st July | Accepting: 31st August.
5. Who maintains custody of PARs?
Concerned Administrative Department / Head of Department (appointing authority). Original not removed except for OPSC/UPSC/Courts.